Last updated: 15 September 2023
When you visit our website, www.adrecruitment.uk (referred to as ‘our site’), you acknowledge and consent to the practices described in this policy.
For the Data Protection Act 1998, the General Data Protection Regulations and all other applicable laws and regulations relating to the processing of personal data and privacy (“the Data Protection Legislation”), the data controller is AD Recruitment UK, 43-45 North Street, Manchester, M8 8RE (referred to in this policy as “we, “us” or “our”).
Information We May Collect From You
We may collect and process the following data about you:
Information You Give Us
You may give us information about you by filling in forms on our sites or by corresponding with us by phone, e-mail, or otherwise, and we will only use that information as we specifically state when you provide that information or as set out in this policy. Information that we collect and how we use it are:
- Email and other contact details – You may wish to contact us by sending us letters or emails or by filling in contact forms on one of our sites. We use this information to respond to your query or suggestion for your benefit. If this information is not provided, we may be unable to provide you with the requested services or continue with the services currently being provided.
- Newsletter –We have several newsletters that keep readers up-to-date with information on our services, training programs, industry insights, news, events, etc. If you would like to subscribe to our newsletters, we will require you to send us your email address so we can send the newsletter. We also ask you to provide other information about yourself, such as your name, job title, and company, so we can personalise your newsletter. You can change your mind anytime by contacting us on 0330 822 5400. You can also send an email to email@example.com or write to the Marketing Preference Team, AD Recruitment UK, 43-45 North Street, Manchester, M8 8RE.
- CV Submission – By submitting your CV to AD Recruitment UK, you agree to our privacy terms regarding processing this data to identify suitable employment or contract opportunities with our clients. We will collect your name, email, phone number, and CV to enable us to contact you regarding jobs. You can remove your details from our database at any time by contacting us at 0330 822 5400, emailing us at firstname.lastname@example.org or writing to the Data Controller, AD Recruitment UK, 43-45 North Street, Manchester, M8 8RE.
Information We Collect About You
- Technical information – including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, geographical location, referral source, length of visit, page views, and website navigation paths.
- Details of your visit – including the referral source, services you viewed or searched for, page response times, download errors, length of visits to certain pages, page views, website navigation paths, geographical location, and methods used to browse away from the page and any phone number used to call us.
We will use this information for the following legitimate business purposes:
- To provide you with the service or information you have requested from us
- To update you about any new or changes to our services as it is in our legitimate interest to do so
- To maintain our organisational records and ensure your marketing preferences are up-to-date in our CRM
- To improve our site to ensure that content is presented most effectively for you and your computer
- To analyse your behaviour on the website to improve the operation of our website
- Distributing communications, fortnightly newsletters, and company updates
Data Retention Policy
This basis provides you with certain rights, including the right to be informed to access, rectification, erasure (subject to the limitations of our legal obligations), to restrict or object to processing or complain about the usage of your data to the relevant authorities. We may retain your details on this basis for up to 6 years – if we have placed you in a permanent or interim/contract position, 3 years – from the last time that you expressed an interest in our activities related to finding a possible interim/contract or permanent position for you 2 years – (or until the position is closed to a max of 2 years) if you have applied for a specific position managed by us on behalf of our clients and not explicitly stated your wish to be considered for other subsequent roles. If we have received your contact details via a third party as part of a talent mapping or head-hunting exercise.
If we have placed you in an interim or contract position, we may retain the minimum personal details required to satisfy our legal obligations for up to 10 years. We may also retain the minimum data required to demonstrate our compliance with data protection procedures and any data protection requests.
We will only submit your details and data to our clients to progress the hiring process with your consent.
Communications Regarding Your Data
Whilst we hold and process your data for the business purposes described above, you will be advised annually that we retain your data for this purpose.
We also advise you before the expiry of our legitimate interest, as defined in our data retention policy, in your data.
Special Category Data
We do not actively process special category data:
- ethnic origin
- trade union membership
- biometrics (where used for ID purposes)
- sex life
- sexual orientation
Should your submitted CV or application contain information recognised as special category data it will at no time be processed (other than as a constituent part of, and existing text within, a CV) or stored as a recognised data variable or searchable field.
Should you wish to exercise your rights to erase, move or object to the processing of your data (subject to the legal basis on which it is held and the time and any subsequent legal or contractual requirement to retain it) you can do so by contacting: email@example.com
Our website obtains information about your general internet usage by using a cookie file stored on your computer’s hard drive. This helps us to provide a better experience when you browse our website and also allows us to improve our site.
Disclosure Of Your Information
AD Recruitment UK does not pass on or sell email addresses to third parties. Personal Information submitted to us will not be shared with or sold to any other company or individual for marketing purposes without prior and full consent.
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company, and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may disclose your personal information to third parties:
- We provide information to third-party service providers who process information on our behalf. This is to help run some of our internal business operations, including email distribution, IT services, and customer services. These third parties are all within the EEA and, as such, are required to process data securely and only by UK and EU law, including the Data Protection Act (1998) and the General Data Protection Regulations (2016).
- If we sell or buy any business or assets, in which case we may disclose your data to the prospective seller or buyer of such business or assets as part of the sale or purchase. process and allow this transaction to proceed as it is in our legitimate interest to do so
- If AD Recruitment UK UK or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets by our legitimate interests.
Storage Of Your Data
We will store your data through our Data Retention Policy, created to ensure we comply with our legal obligations about retaining and deleting personal information.
Personal data that we collect will not be kept for longer than is necessary, and we will retain documents containing personal information:
- To the extent that we are required to do so by law.
- If we believe that the documents may be relevant to any ongoing or prospective legal proceedings.
- To establish, exercise or defend our legal rights (including providing information to others for fraud prevention and reducing credit risk).
We follow the appropriate security precautions to prevent unauthorised access, loss, misuse, or alteration of the personal information that we collect and store. All personal information transmitted via our HTTPS site is then stored on our secure servers. However, no data transmission via the Internet can be 100% secured. Therefore, we cannot guarantee that communications will be free from unauthorised access by third parties; any transmission is at your own risk.
- Marketing – You can object to or unsubscribe from direct marketing at any time. Contact us at 0330 822 5400 or send an email to firstname.lastname@example.org or write to Marketing Preferences Team, AD Recruitment UK, 45 North Street, Manchester M8 8RE, UK.
- Consent – Where you have given explicit consent to process your data, you have the right to withdraw that consent at any time.
- Access, Correction, Deletion – You can request a copy of the personal information we hold about you and if you want us to amend or rectify our data. In some circumstances, including where we rely on your consent to use your data, you can request us to delete your information.
- Restriction of processing – If we are processing your data for activities under the ‘legitimate interest’ justification and in other circumstances, then you have a right to request the restriction of processing and also a right to object to that processing.
- Complaints – If you are unhappy with how we have collected or processed your data or have any other complaint about our handling of your data, you can make a complaint to the Information Commissioner.
Ad Recruitment UK
43 – 45 North Street,
Telephone: 0330 822 5400 Email: email@example.com
This Policy and any dispute or claim arising out of it or in connection with it or its subject matter shall be governed by and construed by the laws of England, and the parties irrevocably agree that the courts of England have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this policy or its subject matter.